Small Business Edition

Brand:

     Target Market: 25,000

“Make it easy to start data sharing”

UK Government Data Sharing Governance Framework, Published 23 May 2022

About

Small Business Edition is  a  commercial-grade   SaaS  solution  for  organizing    business  documentation  in  the  cloud  using  AI  to  optimally  classify  and  store  information based on extracted  text  content

Stored documents are automatically encrypted and versioned to prevent accidental overwrite and data  loss  and  can  be  annotated,  linked,  locked,  previewed  and downloaded only  by  authorised personnel

Role-based access, folder level permissions and individual document level security is  used to manage  document  sharing and security  both  internally  and  also      externally  with  customers,  partners  and  stakeholders

Search-engine fast access and retrieval of documents  based on multiple  options including filename, document text content,  folder location,  annotator,  metadata, AI generated smart tags and fuzzy matching provides rapid access to information from anywhere

AI based document filing

An integrated knowledge base comprising more than two and a half thousand  business  document  types  is  the  basis  for AI  processing  that  identifies  and    recommends  the  most  appropriate  cloud  storage  folder  location  for newly added  and  migrated  digital  documents  and files

We  also  create  bespoke   knowledge  bases  for  customer  with  their  own          business   specific  document  management  requirements.

Both ways  the result is  greater  speed, accuracy and consistency when processing large volumes of  different document types  plus  much  faster,  more  flexible  and controlled  search  access and retrieval of information

APEX Cloud Apps intelligent document filing  additionally learns  user  preferences  and  ranks  recommended   document  cloud  storage  folder locations  more highly  when they have previously been used to store files of similar content

Enhanced information

Supplementary  information  can  be  linked  to  documents  by    authorised individuals  who  are  able  to  add  titles,  descriptions,   attach aide-memoire including images  and  hyperlinks,  compare files with each other and group related documents together

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Automatic versioning

Small Business Edition implements automatic file versioning that prevents
accidental data loss and allows document preview without downloading, including from mobile devices

MS Office 365 integration

The  MS Office 365  integration   app  can automatically  import  entire SharePoint  directory contents  into  APEX Cloud Apps  on a  scheduled  basis and  automatically save email  attachments into  folder locations based on the subject,  sender,  recipient  or AI analysed document content 

Imported MS Office 365 documents  are no different  to  other  documents in that  all  have  security  level  classifications,   automatic  versioning,  titles,          descriptions,  AI  generated  smart  tags  and  can  be  annotated,  linked,      previewed, moved and searched  by authorised users  who benefit  from        extended  search options and faster response times 

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Small Business Edition
licensed components

  • Document Manager, including business document knowledge base of    2500+ categories

  • Application Store, including MS Office 365 integration app

  • System Administration
Small Business edition cost per User/month (terms & conditions apply)

Number of Users  

1  – (no limit) 

£ per User/month

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